Introduction

Renewal management plays a pivotal role in customer retention and long-term revenue growth. As organizations scale, managing multiple contracts, expiration timelines, pricing requests, and renewals becomes increasingly complex. Manual tracking using spreadsheets or scattered systems leads to delays, missed opportunities, and revenue leakage.

StrataVAR's Partner Renewal Workspace (PrW) solves this challenge by offering a centralized, streamlined platform that simplifies the renewal process. From creating Renewal Projects to collaborating on Asset Lists and submitting pricing requests, PrW gives both Renewal Managers and Engineers the tools they need to take control of their renewal pipeline.

This video introduces you to the key capabilities of PrW and how it simplifies end-to-end renewal management.

Table of Contents 

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Key Terms and Concepts

Here are the key concepts and terminology introduced in this video. These are foundational to understanding and navigating the PrW system:

Renewal Project: A focused unit that groups one or more Internal Contracts (ICs) requiring service renewals. Each project can be assigned to a Renewal Engineer.

Renewal Manager (RM) : The user overseeing contract renewal efforts, assign projects and manages renewal process.

Renewal Engineer (RE): The user responsible for working on assigned Renewal Projects, coordinating with customers, and initiating pricing or quote-related actions.

Internal Contract (IC): A group of service line items tied to a single vendor contract. These are the core entities reviewed and renewed within projects.

Asset List: A collaborative workspace for REs and customers to finalize which assets/services will be renewed, for how long, and under what SLA.

Price Request (PR): A formal request sent to suppliers or manufacturers to get pricing for renewed services. PRs can be submitted directly from approved Asset Lists.

Partner Quoting Workspace (PqW): The quoting tool used to create and manage quotes based on PRs and customer-approved scopes.

LDoS (Last Date of Support): A warning indicator used to flag assets nearing end-of-life, helping REs plan for refreshes.

Export Function: Allows users to extract contract or asset data for analysis, reporting, or stakeholder collaboration.

📚 Related Videos & Articles

End-to-End Renewal Workflow in PrW

How to Identify and Prioritize Renewals using PRW Dashboard

Conclusion

Partner Renewal Workspace (PrW)  allows teams to bring structure and clarity to even the complex renewal cycles. With centralized data, automated workflows, and integrated quoting tools, PrW reduces delays and increases renewal efficiency.

 tuned for our next video on executing the full renewal workflow—from assignment to quote.

For help articles and training resources, visit support.stratavar.com