Introduction 

The Set Grouping feature in Edit Quote allows you to organize quote items into boxes and hierarchical groups. Grouping helps structure complex quotes, making them easier to understand, modify, and present to customers.

Using grouping, you can:

• Organize items into logical boxes
• Combine boxes into groups
• Create multi-level group hierarchies
• Control how items appear in customer-facing quotes

Grouping Concepts in Edit Quote

When working in the Edit Quote console in PqW, there are three related concepts:

• Boxes and Items – how items are physically organised in the grid
• Groups – how Boxes are organised into sections in the quote
• Packages – how existing content is bundled for summary and customer‑facing views

Each layer builds on the previous one.

Boxes and Items

What they are

• Each blue row in the quote grid represents a Box.
• A Box is a container that holds one or more Items.

Within a Box:

• The first item is the Major Item.
• All subsequent items are Minor Items linked to that Major.

You can think of a Box as a kit or solution block: one main product (Major Item) plus its related components (Minor Items) that are meant to stay together.

Why it matters

Items inside the same Box:

• Are usually moved, cloned, or deleted together.
• Often share pricing or dependency rules.

Items are not freely moved between Boxes unless:

• The Box is unlocked/untied

• You use a specific action to reassign them.

The grey row is the boundary of that Box.

Groups

What they are

• A Group is a container that holds one or more Boxes.
• Groups can be nested: A Group can contain sub‑groups, and each subgroup contains Boxes.
• Groups define the logical sections of the quote: For example: “Hardware”, “Software”, “Services”, or “Site A / Site B”.

Groups are created and maintained using:

• Set Grouping
• Quick Grouping

Why it matters

• Groups control how the quote is organised and displayed in the editor, and often how subtotals are shown.
• They provide a clear hierarchy above Boxes:
  • Item → Box → Group → (parent Group, if any)
• Use Groups when you want to arrange Boxes into meaningful sections (by solution area, site, phase, etc.).
• See or report on section totals across sets of Boxes.

Packages

What they are

• A Package is a way to bundle existing Groups and Boxes for:
  • Summary quotes
  • Customer‑facing proposals
• Packages are created and managed using Set Grouping Packages

What they do (and don’t do)

Packages do not change:

• Which items belong to which Box
• The Group hierarchy
• Pricing calculations or dependencies

Instead, they let you:

• Combine existing sections into named bundles like:
  • “Package 1 – Core Infrastructure”
  • “Package 2 – Optional Services”
• Control how content is arranged in summary or proposal views.

Use Packages when you want to re‑organise what the customer sees, without changing how the quote is actually built and calculated.

Accessing Grouping Options

Open a quote in Edit Quote mode. Edit Quote provides three grouping-related actions:

• Set Grouping (Black button)
• Set Grouping Packages (Red button)
• Quick Grouping (Blue button)

Each option serves a distinct purpose.

Grouping Buttons Overview

Edit Quote provides three grouping buttons, each serving a different purpose. Below is the quick overview of what each functionality does. This is followed by detailed working of each of them in upcoming sections.

Black Button – Set Grouping (Advanced Grouping)

• Opens the full Set Grouping window
• Allows you to: Create  groups, boxes etc. , drag and drop between groups, create multi-level group hierarchies, unlock boxes and move items

This is the primary and most powerful grouping option.

Red Button – Set Grouping Packages

• Used to create packages for summary quotes
• Items are not moved between boxes
• Used mainly for quote summarization and packaging
• Does not affect box structure

Blue Button – Quick Group Creation

• Used for quick grouping
• Select boxes or items in the grid
• Click the blue button
• Enter a group name
• The system creates a group automatically

This is useful for fast grouping without opening the full Set Grouping window.

Structural Grouping Using Set Grouping (Black Button)

Set Grouping is the primary and most powerful grouping option. It allows you to create groups, move boxes, define hierarchies, and reorganize quote structure.

Creating Groups and Boxes Step By Step Process

Step 1: Open Set Grouping

• Click the Set Grouping (black) button.
• All boxes appear in the grouping tree with a box icon.

Step 2: Create a Group

• Click Create and a new file structure will appear with default name as New Node.

• Enter a name (for example, Group A) and Click enter to create the group which is empty at the moment.

Step 3: Move Boxes into a Group

• Select one or more boxes
• Drag and drop them into the target group- Group A
• When allowed, a green check indicator appears

• Drop to confirm.

• If a cross icon appears, the move is not allowed.

Step 4: Save Grouping

• Click Save.

• The grouping structure is immediately reflected in the Edit Quote grid.

Step 5: View Options in Grouping

Use the View (eye) icon to change display modes:

• Collapse All
• View Groups
• View Boxes
• Expand All

These options help navigate large grouping structures.

Grouping Hierarchy Rules

A quote supports only three levels of grouping:

• Group Level 1 – Top-level group
• Group Level 2 – Nested group
• Box Level – Boxes containing items
• Under the box level are the items.

You cannot create a fourth level.
The system will prevent further nesting beyond three levels.

Creating Multi-Level Group Hierarchies

You can nest groups inside other groups to form hierarchies.

Example:

• Vehicles (Group Level 1)
  • Two Wheelers (Group Level 2)
    • Box
    • Items
  • Four Wheelers (Group Level 2)
    • Box
    • Items

Drag and drop groups just like boxes to create hierarchy.

Managing Structural Groups and Boxes

Renaming Groups or Boxes

• Select a group or box
• Click Rename
• Enter the new name
• Click Save

Renaming helps make customer-facing quotes clearer and more meaningful.

Deleting Groups or Boxes

• Select the group or box
• Click Delete

Searching Within Grouping

Use the Search field to:

• Find groups by name
• Find items by part number

Matching results are highlighted in the grouping tree.

Unlock Boxes (Moving Items Between Boxes)

By default, items cannot be moved between boxes.

Why Boxes Are Locked

Boxes are treated as sealed units. Moving items between boxes is restricted to prevent accidental structural changes.

How to Move Items Between Boxes

• In Set Grouping, select Unlock Boxes
• Drag an item from one box to another
• Drop when the green indicator appears
• Click Save
• The item is now moved successfully.

Important Rules About Unlocking Boxes

You must unlock boxes to move items

• Creating a new box only makes sense when items can be moved
• Empty boxes are not saved
• If a box has no items, it will not appear in the quote after saving

This prevents sending empty boxes to customers.

Clear 

• This button allows you to reset the search filters or the selected items in the set packaging view.

Packaging for Summary Quotes Using Set Grouping Packages (Red Button)

Set Grouping Packages is used to package quote items for summarization and presentation, without changing the underlying box or item structure.

Unlike Set Grouping (advanced grouping), packages do not move items between boxes. Instead, they create logical collections of items that are primarily used when generating summary or package-level quotes.

When to Use Set Grouping Packages

Use Set Grouping Packages when you want to:

• Create customer-friendly package groupings
• Summarize complex quotes into high-level packages
• Present multiple configurations or bundles without restructuring items
• Control how items roll up in summary views

Packages are especially useful for large or complex quotes where item-level detail is not required in customer-facing documents.

Creating Grouping Packages

Step 1- Opening Set Grouping Packages Window

• Click the Set Grouping Packages button (red button) in the toolbar

Understanding Package Structure

In Set Grouping Packages:

• Groups represent packages
• Items can appear in multiple packages
• The same item can be reused without duplication
• Quantities can differ per package

Important distinctions:

• Packages do not affect pricing logic
• Items remain unchanged in their original boxes
• Packages are independent of structural grouping

Step 2: Creating a Package

• Click Create
• A new package appears with a default name (for example, New Node)
• Set the name of the package as required
• Packages are empty when created.

Step 3: Adding Items to a Package

• Select one or more items from the list
• Drag and drop them into the target package

• The item now appears under the selected package

Step 4: Editing and Managing Packages

You can perform the following actions:

• Rename packages to reflect customer-facing terminology
• Delete packages without deleting underlying items
• Search for items or packages using the search bar
• Clear search filters to reset the view

Deleting a package removes only the packaging structure, not the items themselves.

Step 5: Viewing Options

Use the View (eye) icon to control how packages and items are displayed:

• Collapse or expand package views
• Focus on specific packages
• Simplify navigation for large quotes

Key Things to Note About Packages

• Packages are presentation constructs and they do not change structure or pricing.
• Each item Items belong to only one package
• Package rules do not follow grouping hierarchy limits

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Quick Grouping

Quick Grouping provides a shortcut to create groups directly from the quote grid, without opening the full Set Grouping window.

This option is designed for speed and simplicity keeping user friendliness in view.

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When to Use Quick Grouping

Use Quick Grouping when:

• You need to quickly organize items or boxes
• No complex hierarchy is required
• You want to avoid opening the full grouping interface

Quick Grouping is ideal for lightweight organization tasks during quote editing.

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How Quick Grouping Works- Step By Step Process

In the edit quote grid

•  Select one or more boxes or items
• Click the Quick Grouping button (blue button)

• Enter a group name when prompted

• Press OK button to create the group.

The system automatically creates a group and assigns the selected items or boxes to it.

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What Quick Grouping Can and Cannot Do

Quick Grouping can:

• Create a new group quickly
• Assign selected items or boxes to the group
• Save time during initial quote organization

Quick Grouping cannot:

• Create multi-level hierarchies
• Unlock boxes
• Move individual items between boxes
• Replace advanced Set Grouping functionality

For complex grouping requirements, use Set Grouping instead.

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Common Rules and Things to Note

• The first item in a box is always the Major Item
• Pricing and VAR cost remain item-level
• Grouping changes structure and presentation, not pricing
• All changes are applied only after clicking Save

Conclusion

The Set Grouping feature gives you powerful control over how quote items are structured and presented. By organizing items into boxes and hierarchical groups, you can create clear, logical, and customer-friendly quotes—without altering underlying pricing or item data.

Used correctly, grouping simplifies complex quotes, supports better packaging strategies, and improves overall quote readability.

What's Next?

After grouping quote items, you can:

• Use Summarize to create package-based summary quotes
• Clone grouped boxes to create variations
• Export or print the finalized quote